The Kingston Maurward Summer Open Day is centred around the Grade II Mansion House and our Learning Resources Centre at the heart of the campus. All trade stands will be placed in this general area where all visitors congregate for music, food and canine fun at the extremely popular dog show.

Trader Information

To apply for a pitch at our Show please complete the form below or alternatively, download the application form below.

Food Vendor Application Form

Trader Application Form

Setup and Breakdown

Access for set up will be on Saturday 22nd June 2019 from 10am to 2pm (by prior arrangement with the events organisers), or alternatively, Sunday 23rd June 2019 from 6am to 8am. Please ensure you arrive with plenty of time to set up your stand.

Some trade stand areas may require more time to access so we recommend coming in on Saturday 22nd June 2019. Overnight on-site security will be provided. Access to Terrace Pitches – vehicle size is restricted to LWB Hi-Top Vans. Trailers are permitted but please contact us regarding trailer access and turning restrictions. Breaking down pitches must not commence before 5pm on Sunday 23rd June 2019.

Pitches

Pitches are a maximum of 3m x 3m. Small generators are permitted but they must be quiet and unobtrusive. If more than a 3m x 3m size is required, you will need a book multiple pitches.

Gazebos, tents and other forms of cover are permitted only within the boundaries of the reserved pitch size. The surface this year is predominantly is a mix of grass and hard standing and the organisers will do their best to provide flat pitches.

A limited number of sites at discounted prices are set aside for charity applications with local or land-based connections. All charities must confine their activities to the limits of their own stand. Please contact us for details.

Where a trader withdraws from the event or cancels a reserved space, all fees paid shall be forfeited and Kingston Maurward reserves the right to re-let this space.

The selling of goods by auction, shouting or behaviour that causes a nuisance to visitors or other exhibitors is strictly forbidden.

Catering

We have limited spaces for food vendors at this event. Please contact us at openday@kmc.ac.uk to discuss details.

Completed Bookings

Please send the completed application form and non-refundable pitch fee via email to openday@kmc.ac.uk  or post it to Kingston Maurward, Dorchester, Dorset, Dt28PY.  If you have any queries regarding a booking, please contact us at openday@kmc.ac.uk. Confirmation of your booking will be sent together with your information pack as soon as possible.

Closing date for bookings is Tuesday 28th May 2019.

The College reserves the right to refuse any booking including those received prior to the closing date or to cancel any application which may have previously been accepted, without any reason being given.

Allocation of Space

Pitches will be allocated on arrival and entirely at the discretion of the Events Team and should be for the sole use of that applicant. No exhibitor shall sub-let any portion of space allotted to a third party.

Exhibitors must apply for, and pay for, sufficient space for all areas of their stand including vehicles required for stand operation and guy ropes required for any structure being brought as part of their display.

Insurance and Licencing

All exhibitors are required to hold valid Public Liability Insurance with indemnity of a minimum of £2 million, and must produce evidence of this. Please enclose a copy of your insurance certificate with your exhibitor’s application form. All traders are required to meet and comply with present fire regulations and all present regulations and codes of practice regarding food handling and storage.

All traders selling alcohol must hold a Temporary Event Notice and provide a copy of it with your exhibitor application form. All alcohol sales should be for take-home purposes, not to be consumed on site.

All certificates must be valid on Open Day and available for inspection.

Liability

Kingston Maurward College, its employees, agents or representatives, do not accept liability for any accident, loss or damage as a result of attending the event. Exhibitors attend entirely at your own risk.

Vehicle Movements

All vehicles must be moved to the allocated parking areas by 9am on Open Day. Only vehicles that have express permission from the organisers and booked sufficient space will be allowed to remain with the stand.

No vehicular movement on the showground between 9am and 5pm on the day of the event.

Litter and Smoking

Tradestand holders are responsible for clearing all litter from their trade areas. Large food vendors are expected to take litter with them. No smoking is permitted in any covered structure, including any marquee or gazebo.

Cancellation

The College reserves the right to cancel the event. The event will go ahead in all but the most extreme weather. If you are unsure please check the website (www.kmc.ac.uk). Refunds will only be given if the event is cancelled within the first hour by the College.