General right of access to information held by the College

Freedom of Information Act

The Freedom of Information Act 2000 gives the public the right, subject to certain exemptions enumerated in the Act, to access information held by public authorities (such as colleges). It also requires such public authorities to make information available proactively through a publication scheme. The College has adopted the new Model Publication Scheme prepared and approved by the Information Commissioner.

Download our Freedom of Information Documentation.

What’s related

Making an information request

Any person who makes a request to the College for information not made available through the publication scheme is entitled (subject to the exemptions enumerated in the Act) to be informed in writing whether the College holds the information requested and if so, to have the information communicated to him or her. The request must be in writing (including electronic formats such as email), must state the applicant’s name and an address for correspondence, and must contain a description of the information required.

A request for information must be clearly addressed to the College: the College will not respond to letters or emails which are not clearly addressed to and intended for the College.

Deputy Principal (Finance and Corporate Services)
Kingston Maurward College
Dorchester
Dorset
DT2 8PY

Fax: 01305 215001

Email: FreedomOfInformation@kmc.ac.uk

Reviews and appeals

If you do not feel that we have dealt with your request in accordance with the requirements of Part I of the Act, you may request a review. Your request for a review should specify in what respect you do not feel that the requirements of Part I have been met. The request for a review should be addressed as above.

The Information Commissioner is responsible for enforcing rights of access to information and the operation of the publication scheme. You may apply to the Information Commissioner in writing (FOI/EIR Complaints Resolution, Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF) or electronically for a decision whether, in any specified respect, your request for information has been dealt with by the College in accordance with the requirements of Part I of the Act. The Information Commissioner will not normally take action unless he is satisfied that the College’s review procedures have been exhausted.

Data Protection

Requests for personal information are exempt from disclosure under the Freedom of Information Act, but they are treated as requests for personal information under the Data Protection Act 1998. Applicants requesting personal information will be expected to fill in and submit an application form (see Data Protection policy) and will also be required to provide satisfactory proof of identity and to pay the appropriate fee (£10) by cheque to the College. The requirements are set out College’s Data Protection policy. Members of the College who submit an application  via their College email account will be deemed to have satisfied the requirement as to proof of identity. Payment of the appropriate fee must be made before any information may be released.

The College takes the safekeeping of personal information that it holds very seriously, and applicants requesting third-party personal information (i.e. personal information concerning a person other than themselves) should be aware that such information will not be disclosed except in the limited circumstances permitted both by law and by the College’s Data Protection Policy.